As an event planner, you know that there are a million and one things to keep track of when organizing a successful event. From managing vendors and RSVPs to creating a run-of-show and coordinating schedules, the tasks can seem never-ending. But fear not, because in this modern age of technology, there are apps that can help streamline the event planning process, making your job a whole lot easier.
One of the essential apps for any event planner is Trello. Trello is a project management tool that allows you to create boards for each event you are planning, with lists for tasks, deadlines, and important information. You can assign tasks to team members, set due dates, and track the progress of each task in real-time. Trello also allows you to attach files, images, and links to cards, making it easy to keep all your event information in one place.
Another must-have app for event planners is Eventbrite. Eventbrite is a ticketing and registration platform that makes it easy to sell tickets, manage RSVPs, and check in attendees at the door. With Eventbrite, you can create custom event pages, set ticket prices, and collect payment online. You can also create custom registration forms to gather important information from attendees, such as dietary restrictions or seating preferences. Eventbrite offers a mobile app that allows you to check in attendees on the go, making event day logistics a breeze.
For managing vendor contracts and agreements, HelloSign is a game-changer. HelloSign is an e-signature tool that allows you to create and sign contracts electronically. With HelloSign, you can upload contracts, add signature fields, and send them to vendors for review and signature. The app also tracks the status of each contract, so you can see when it has been signed and completed. HelloSign is a huge time-saver for event planners who are juggling multiple vendor agreements at once.
When it comes to creating a run-of-show for your event, LookBack is the app you need. LookBack is a timeline tool that allows you to create a detailed schedule for your event, with tasks, deadlines, and important notes. You can share the timeline with your team members, vendors, and clients, so everyone is on the same page. LookBack also allows you to set reminders for upcoming tasks and deadlines, so nothing falls through the cracks on event day.
For managing guest lists and seating arrangements, SeatingPlanner is a must-have app. SeatingPlanner allows you to create seating charts for your event, assign seats to guests, and track RSVPs. You can import guest lists from Eventbrite or other registration platforms, and easily drag and drop guests into their assigned seats. SeatingPlanner also offers tools for managing dietary restrictions, table assignments, and VIP guests. The app makes it easy to visualize your event layout and make last-minute changes on event day.
When it comes to promoting your event and engaging with attendees, Eventbrite and Mailchimp are the perfect pair. Eventbrite offers tools for creating custom event pages, promoting your event on social media, and tracking ticket sales. Mailchimp allows you to create email campaigns, newsletters, and automated sequences to keep attendees informed and engaged leading up to the event. You can use Mailchimp to send out event reminders, updates, and post-event surveys to gather feedback from attendees. The integration between Eventbrite and Mailchimp makes it easy to track the success of your event marketing efforts and make adjustments as needed.
In conclusion, event planning can be a hectic and stressful job, but with the right apps in your toolkit, you can streamline the process and ensure a successful event. Trello, Eventbrite, HelloSign, LookBack, SeatingPlanner, and Mailchimp are just a few of the essential apps that can help you stay organized, communicate effectively with team members and vendors, and engage with attendees leading up to and during your event. So go ahead and download these must-have apps today, and make your next event planning experience a breeze. Cheers to a successful event!